1. Create a strong password
This advice may be old and repetitive, but it’s still as crucial and relevant as ever. Accounts have been cracked simply because of one weak password. Don’t let your company be one of those unfortunate statistics. Always make sure you build strong passwords (consisting of numbers, lower and upper case letters, symbols and 10 or more characters), never re-use passwords and always keep them secure and change them regularly.
Tip: Change your password with the seasons
2. Encrypt files
Encryption through zip files, passwords and encryption software is a great security strategy. Even if your data is breached or stolen, the encryption will prevent your information being compromised.
3. Control data use
Employees should only have access to the data they need to do their jobs and nothing more. This is done to minimise the chances of deleting, copying or transferring data, and preventing unauthorised access.
4. Back up sensitive files
Both onsite and offsite backups should be in-place to ensure you still have access to the data if your company’s system crashes, your data is stolen or destroyed, or your office location is jeopardised.
5. Move to the Cloud
Cloud solutions can provide a solid solution for backup and disaster recovery. However, it is important to be diligent with password policies and data control and they have front ends outside of the security of your own network.
6. Train your staff
Almost 80% of all data loss is caused by human error. No matter how much you fortify your security, it will all be for nothing if your staff are untrained and unaware of security protocols. Make sure that your staff are adequately trained and follow security measures on such things as downloading files,
opening emails, changing passwords, and accessing important company documents. They should be as vigilant as you are in ensuring that valuable company data does not fall into the wrong hands.
7. Get reliable IT support
Regardless of the size of your business it is more important than ever to ensure your company data is safe and that their team can access it when they need to. Every business now relies on technology and it is a valuable exercise to consider how long your business could be without it in the case of disaster.